OPSL Capital Ventures Limited (OPSL) is one of Nigeria’s leading HR Consulting and Venture Capital firm located in Lagos, Nigeria. We provide HR consultation services, recruitment, payroll administration, procurement management and capital investment services to organizations across various industries.
We are currently recruiting an Administrative Assistant on behalf of our client in the Mining Sector.
The Administrative Assistant will report to the Operations Manager.
SUMMARY
The Administrative Assistant will provide administrative support to ensure the smooth operation of daily business activities by efficiently and effectively delivering administrative tasks. This includes but not limited to office management, logistics coordination, pool car management, facility and guest house management.
JOB RESPONSIBILITIES
● Responsible for general administrative tasks to support the smooth running of the office including prompt supply of stationery and other office utilities, management of meeting rooms.
● Manage the front desk and coordinate the visitor management process.
● Maintain records of Company Assets and other office equipment.
● Raise and arrange Local and International travel requisitions for employees.
● Arrange local hotel bookings for employees.
● Manage logistics for local employee journeys, checking fit for purpose amongst other things of passenger vehicles and security escorts.
● Manage driver’s daily workload, ensuring they are appropriately assigned to vehicles and internal clients, quarterly evaluation of drivers based on client feedback.
● Overseeing schedule and routine maintenance repairs and managing associated costs.
● Liaise with vendors and suppliers for best-in-class service offerings.
● Ensure timely processing and settlement of bills in relation to services rendered to the Company.
● Prepare an expense sheet for retirement of funds as required.
● Routinely monitoring company facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office/guest houses are swiftly & safely resolved.
● Receive documents, file appropriately and send links to concerned staff as required.
● Ensure procedures are followed and updated as and when necessary.
● Support improvement of service quality by updating procedures and processes.
● Handle property related issues and manage relationships with all Landlords and Estate Managers and renew tenancies as at when due.
● Managing vendor relationships by clearly communicating expectations to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received.
● Processing approved invoices payments by raising Requisitions, Purchase Orders and requesting payments.
● Perform other administrative duties as assigned.
QUALIFICATIONS
● Bachelor’s degree in any field.
● Minimum of 4 years’ work experience ideally in Office Admin Services or Customer Services.
● Good MS Office skills particularly in Excel, Word and PowerPoint.
● Experience successfully managing a diverse range of stakeholders would be an advantage.
● Experience of travel management especially for Senior Management Executives would be beneficial.
● Excellent command of spoken and written English.
● Good written and verbal communication skills.
● Attention to detail and quality management.
● Strong organizational skills with the ability to prioritize tasks independently.
● Good interpersonal skills.
TO Apply
kindly click on this link to apply
