Project Assistant / Account Admin

• Compensation: $8-14 dollars/hr
• Location: Remote
• Job Type: Full-Time & Part Time

When it comes to creating memorable, meaningful experiences around your brand, you need more than impeccable design and a good-looking photo opp. You need connection. You need community. You need a beautiful, warm and convincing team of people to back your brand’s identity with thoughtful attendee experience.

And that’s where Brand Besties comes in. Trusted for more than a decade by innovative leaders and brands in the event industry—Brand Besties is your go-to partner for branded event staffing, guerrilla marketing campaigns and experiential activations.

BRAND BESTIES is a nationwide experiential
staffing & brand activation partner!

We bring your brand to life—face-to-face. 

Brand Besties provides you with the best brand ambassadors nationwide so you never have to worry about bad staff again.

Position Purpose:

Brand Besties is growing fast, and we’re looking for a hyper-organized, detail-obsessed Project Assistant to keep our projects moving smoothly. You will become the air traffic controller of backend processes across accounts, talent, tech and marketing.

This is not a client-facing role, more the glue behind the scenes in helping our team work their magic. 

Resposibilities :

• Draft service agreements and client-facing docs
• Build job descriptions and staffing folders for events
• Post jobs on our internal platform plus others
• Support scheduling, timelines, and resource organization
• Create and maintain project folders in Google Drive and Monday.com
• Communicate with internal team to keep projects on track

You’re a Fit If You:

• Are obsessed with details, follow-up, and structure
• Have experience supporting account teams, project managers, or ops leaders
• Are a wizard with Google Docs, Drive, Sheets, and Monday.com (or willing to learn)
• Are fast, reliable, and able to manage multiple moving pieces at once
• Want to grow with a fun, fast-paced company that thrives on energy and execution
• Excellent written English
• Organized and task-driven, not just waiting for instruction
• Bonus: any familiarity with staffing, influencer coordination,

Frequently Asked Questions (FAQs):

1. What does Brand Besties do?
   Brand Besties is a nationwide experiential staffing and brand activation partner that helps brands create meaningful, face-to-face connections with their audience.
2. What is the role of a Project Assistant / Account Admin?
   This position is responsible for managing backend processes across accounts, talent, tech, and marketing to ensure smooth project execution.
3. Is this a remote or in-office position?
   The job posting does not specify, but many similar roles are remote-friendly.
4. What are the key responsibilities of this role?
   • Drafting service agreements and client-facing documents
   • Building job descriptions and staffing folders for events
   • Posting jobs on internal and external platforms
   • Supporting scheduling, timelines, and resource organization
   • Managing project folders in Google Drive and Monday.com
   • Communicating with internal teams to keep projects on track
5. What skills are required for this role?
   • Strong attention to detail and organizational skills
   • Experience supporting account teams, project managers, or operations leaders
   • Proficiency in Google Docs, Drive, Sheets, and Monday.com (or willingness to learn)
   • Ability to manage multiple tasks efficiently
   • Excellent written English
6. Is prior experience required?
   While prior experience in project management or administrative support is preferred, the company may consider candidates who demonstrate strong organizational and communication skills.

7. How do I apply for this role?
   Check the details below:
8. What should I include in my application?
   • Your resume
   • A short note explaining why you’re a great fit
   • What you need to be happy and successful in this role
   • Whether you’re interested in full-time or part-time (and your ideal schedule)
   • If applying for full-time, mention if you’re open to starting part-time
9. What is the compensation for this role?
   The pay ranges from $8-14 per hour, depending on experience and qualifications.
10. Who does this role report to?
    The CEO + Account Manager.
11. When is the start date?
    The position is available ASAP.

Method Of Application

To Apply: Send an email to info@brandbesties.com with the subject line:
“Project Assistant / Account Admin – LATAM”

Please include:

• Your resume
• A short note on why you’re a great fit
• What you need to be happy and successful in this role
• Whether you’re interested in full-time or part-time (and your ideal schedule)
• If you’re applying for full-time, mention if you’re open to starting part-time

Compensation: $8-14 dollars/hr

Reports To: CEO + Account Manager 

Start Date: ASAP

APPLY HERE

Deadline: 16th June, 2025

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